Statement of Intent
This policy sets out how Jonathan Manning Therapy uses and protects the information you provide when using my services or accessing my website.
I intend to ensure any data you provide is kept secure, managed respectfully and only used for the purposes for which it has been provided.
This policy will be updated periodically in line with current legislation.
When you contact me via my website, phone or email I will collect your:
Name (sometimes just your first name)
Email Address (sometimes)
Telephone Number (a mobile number is most useful)
Any information you choose to supply regarding the purpose of your enquiry.
When you come for an initial consultation I may record your:
Names of siblings
Names of children
Place you grew up
Other pieces of personal information that come up in conversation
How is this information used?
I use this information in order to make contact with you to discuss your requirements and make appointments.
I will also use this information so that I may suggest the best form of therapy for you and may use it to facilitate therapy later.
In the course of our sessions:
I may ask for your email address for the purposes of sending you a recording to listen to as part of the therapy. It may also be necessary to send emails or texts to confirm or rearrange appointments. I may also use WhatsApp to communicate with you.
I may make a note of information you provide me in order that we can plan bespoke therapy sessions and/or identify/produce scripts which will be used in session and/or which can be sent to you to listen to between sessions.
For the purposes of clarity, I do not receive or retain your bank details.
Under the General Data Protection Regulations which are effective from May 2018 you have the following rights:
The right to be informed (which is why I have produced this policy)
The right of access: if you wish to see your file then please make a request in writing to myself, Jonathan Manning, the Data Processor. I will provide you with the information within 30 days of your request.
The right to rectification: this is your right to request changes to any information I hold that is factually inaccurate. If you believe any of the information I hold on you is incorrect then please let me know as soon as possible and I will make the relevant changes.
The right to erasure: given the nature of our work I am required to hold your details for a period of 8 years, after this your information will be securely destroyed.
The right to restrict processing: I will only use the information for the purposes that I have stated above. I uphold the common law principles of confidentiality where the duty to keep confidence is measured against the concept of ‘greater good’. If in my opinion as a therapist there is good reason to believe that not to disclose would cause danger or serious harm to self, the therapist or others then your GP or other appropriate agencies may be contacted. Only information required to ensure safety of relevant parties would be disclosed.
Information may have to be disclosed without consent for the prevention, detection or prosecution of a crime. The sharing of anonymous case histories with supervisors and peer support groups is not a breach of professional confidentiality.
The right to data portability: this right is more relevant to IT companies e.g. the sharing of information when moving from one utility provider to another. I will not share your information without your specific consent, other than in the situations described above.
The right to object: I will not contact you for marketing purposes unless you have given me specific consent to do so.
The right not to be subject to automated decision-making including profiling: I will not use your information for profiling purposes.
Links to other websites